Event Chair
  • Interact with RESOLVE staff (agreement, registration site)
  • Work with venue chair to select the date and location of the walk
  • Work with venue chair to ensure that all requirements of venue are met (insurance, security, etc.)
  • Establish budget and ensure that committee adheres to it.
  • Recruit committee; coordinate and chair all committee meetings
  • Work with sponsorship sales chair to create sponsorship levels, premiums, and goals
  • Create run of show (detailed event day schedule)
  • Oversee event

Venue Chair
  • Work with event chair to select the date and location of the walk
  • Work with event chair to ensure that all requirements of venue are met (insurance, security, etc.)
  • Secure all necessary items via rental or in-kind donation, such as:
    • Tables
    • Chairs
    • Stage
    • Sound system
    • Stage
    • Tents for sponsors
  • Coordinate delivery and pickup of all items
  • Plan walk course; plan signage, course marshals, if necessary
  • Ensure venue is clean and left in proper condition after event

Activities Chair
  • See list of suggested activities, network with other DIY committees for ideas, etc.
  • Work with volunteer coordinator to ensure all activities are properly covered.

Marketing/Recruiting Chair

This person’s job is to get walkers registered for the event.

  • Create Facebook page or event
  • Share information about event with local RESOLVE support groups
  • Share information about event with local infertility professionals to share with their clients/patients
  • Work with RESOLVE staff to send information to members of email list (volunteer to provide content, RESOLVE to send email)

Activation/Fundraising Chair

This person works with people who have already registered for the event. A DIY Walk of Hope is a peer-to-peer fundraiser.

  • Encourage walkers to personalize their fundraising pages
  • Send coaching emails with fundraising tips, ideas, and encouragement
  • Encourage competition between fundraising teams

Volunteer Coordinator
  • Work with event chair, venue chair, and activities chair to determine their needs
  • Create an event day volunteer plan
  • Recruit and assign volunteers
  • Act as volunteer liaison at event
  • Follow up with thank you notes

Sponsorship Sales Chair
  • Work with event chair to create sponsorship levels, premiums, and goals
  • Reach out to local clinics and fertility related businesses to secure their financial support
  • Ensure that premiums are fulfilled by getting logos, providing materials, etc.
  • Act as sponsor liaison at event
  • Follow up with thank you letter and photos from event

Auxiliary Fundraising Chair (for the committee that has everything)

Create a subcommittee and create an additional fundraiser, such as a raffle/silent auction or pre/post event restaurant night. See list of ideas. Must coordinate with RESOLVE staff if planning a raffle.

Resources:

Sample volunteer recruitment email (Charlotte 2020)