Event Chair
- Interact with RESOLVE staff (agreement, registration site)
- Work with venue chair to select the date and location of the walk
- Work with venue chair to ensure that all requirements of venue are met (insurance, security, etc.)
- Establish budget and ensure that committee adheres to it.
- Recruit committee; coordinate and chair all committee meetings
- Work with sponsorship sales chair to create sponsorship levels, premiums, and goals
- Create run of show (detailed event day schedule)
- Oversee event
Venue Chair
- Work with event chair to select the date and location of the walk
- Work with event chair to ensure that all requirements of venue are met (insurance, security, etc.)
- Secure all necessary items via rental or in-kind donation, such as:
- Tables
- Chairs
- Stage
- Sound system
- Stage
- Tents for sponsors
- Coordinate delivery and pickup of all items
- Plan walk course; plan signage, course marshals, if necessary
- Ensure venue is clean and left in proper condition after event
Activities Chair
- See list of suggested activities, network with other DIY committees for ideas, etc.
- Work with volunteer coordinator to ensure all activities are properly covered.
Marketing/Recruiting Chair
This person’s job is to get walkers registered for the event.
- Create Facebook page or event
- Share information about event with local RESOLVE support groups
- Share information about event with local infertility professionals to share with their clients/patients
- Work with RESOLVE staff to send information to members of email list (volunteer to provide content, RESOLVE to send email)
Activation/Fundraising Chair
This person works with people who have already registered for the event. A DIY Walk of Hope is a peer-to-peer fundraiser.
- Encourage walkers to personalize their fundraising pages
- Send coaching emails with fundraising tips, ideas, and encouragement
- Encourage competition between fundraising teams
Volunteer Coordinator
- Work with event chair, venue chair, and activities chair to determine their needs
- Create an event day volunteer plan
- Recruit and assign volunteers
- Act as volunteer liaison at event
- Follow up with thank you notes
Sponsorship Sales Chair
- Work with event chair to create sponsorship levels, premiums, and goals
- Reach out to local clinics and fertility related businesses to secure their financial support
- Ensure that premiums are fulfilled by getting logos, providing materials, etc.
- Act as sponsor liaison at event
- Follow up with thank you letter and photos from event
Auxiliary Fundraising Chair (for the committee that has everything)
Create a subcommittee and create an additional fundraiser, such as a raffle/silent auction or pre/post event restaurant night. See list of ideas. Must coordinate with RESOLVE staff if planning a raffle.