RESOLVE will not assume any liability associated with hosting a DIY Walk of Hope or DIY Fundraiser including but not limited to personal injury, property damage, loss, or theft.
Should the venue you select for the DIY Walk of Hope or DIY Fundraiser require a Certificate of Insurance, RESOLVE will NOT be able to provide one.
DIY Chairs have reported success acquiring insurance through their personal and business insurance agents. Several have used the following: https://www.theeventhelper.com/
If you need to refer to an insurance agent, below is the company that provides insurance for RESOLVE:
20 S. King Street
Leesburg, VA 20175
If you have a sound system or DJ, put it to good use! Here are some examples of announcements you can make while your attendees are waiting for the event to start.
- Thank you sponsors (name each sponsor on a rotating basis)
- Encourage attendees to visit booths
- Encourage attendees to participate in activities (“Have you gotten journey beads? Who is wearing the same colors as you are?”)
- It’s not too late to make a donation
- “Did you know?” use facts from mission signs, resolve.org, share info about local support groups
- Finalists for best team name
- 2WW? BFN/BFP? DH? TTC? Visit RESOLVE’s website for a list of infertility acronyms and quiz the crowd: https://resolve.org/infertility-101/infertility-faq/infertility-acronyms/
During the spring walk season in 2020, we are testing a new t-shirt policy. Repeat walks that raised at least $2,500 the previous year will be able to charge for t-shirts through their registration site. If t-shirts are optional, you may choose to have different registrations types, with and without t-shirts. If everyone gets a t-shirt, you may include it in the registration fee.
Getting t-shirts sponsored is still a great option and printing sponsor names on the t-shirt is a nice benefit to offer. Charging for t-shirts as part of registration may decrease your peer-to-peer fundraising. We will evaluate the results and compare them to last year.
Where to purchase t-shirts:
A local t-shirt shop is a great way to support your local economy and they may work with you on price. You also will need less lead time as you will likely pick them up rather than have them shipped. If you plan to have t-shirts for everyone, this is probably your best option.
There are several online options where you can design the t-shirt then send a link to participants to purchase their own. You set the price and part of the proceeds will go to RESOLVE. Purchasers can choose to have their t-shirt shipped directly to them or shipped to you for pick-up at the walk
Customink is the big guy in this market. They are professional, reliable, and have great customer service. Several DIY walk chairs have used them and have been happy with them. RESOLVE is registered with them as a charity. https://www.customink.com/ink/custom-ink-fundraising
I’m excited about working with Print Your Cause this year! They are a direct competitor and models their business after Customink, but at a lower price. I met the owners at a conference tradeshow and was very impressed. This is the first time I’ve worked with them, but so far their customer service is awesome and their references are excellent. They have set up a store for RESOLVE DIY Walks that will make the process very easy for walk chairs, allowing you to either buy in bulk or have your walkers buy their own. Further, you can use the items they already have, or customize a shirt just for your walk. You can even have your own CUSTOM STORE, with the items you select with your walk name, your sponsors, etc.
The prices on the Print Your Cause store are for single item purchase. There is a discount for bulk purchases.
Does your community have a local celebrity, such as a news personality or elected official, who has been open about their infertility journey? Invite them to attend and perhaps act as your MC.
Invite sponsors to make announcements, such as awards, top fundraisers, or to draw door prizes.
Keep your program and onstage announcements short and varied. Have a script and timeline. Have multiple people on stage (with quick transitions) to keep attention. Have visuals if possible (example, signs for award winners to carry on walk).
Walk chairs and key volunteers – you will be busy! Delegate as much of this as possible.
If you are going to take pictures, do it off stage to keep things moving.
You will need to plan ahead to determine if and when to close online registration.
A few things to consider:
- RESOLVE will run a registration reports the Friday afternoon before your walk. Anyone who registers after that will not be on the report.
- Everyone will want to check-in when they arrive, even if you don’t really need them to.
- If you are distributing t-shirts you will want to merge that info (and advanced sale raffle tickets) into your check-in list.
- People can continue to make online donations after registration is closed.
A couple possibilities:
- Close online registration on Friday
- Add information on the website that they can register onsite
- Use paper on-site registration/donation form
- Keep online registration open
- Add information to the registration site and the confirmation email telling them that they will NOT be on the check-in list and to let the check-in volunteers know they are a late registrant.
- Continue to allow online registration during check-in as well as use the paper on-site registration/donation form
You can use this form for onsite cash and check donations or the registration form. It is the only way that someone who makes a cash or check donation can get a receipt, which will be mail from RESOLVE HQ after we receive and process their payment. You can add your walk name to the form, remove the credit card info, etc. For a review of handling cash and checks, see the Volunteer Money Handling Guidelines.